Approving and Rejecting Time Entries

When team members submit their time entries, managers and admins can review and approve or reject them. Approved entries can then be included in invoices.

Access the approval queue

1. Go to Time > Approvals in the sidebar.
2. You see a list of submitted time entries from team members you manage.
3. Entries are grouped by team member and date.

Approve entries

1. Review the submitted entries — check the project, description, duration, and tags.
2. Select the entries you want to approve (individual checkboxes or Select All).
3. Click Approve.
4. The entries move to Approved status and the team member is notified.

Reject entries

1. Select the entries you want to reject.
2. Click Reject.
3. Enter a rejection reason — this is sent to the team member so they know what to fix.
4. Click Confirm.
5. The entries move to Rejected status and the team member can edit and resubmit.

Bulk actions

For efficiency, you can approve or reject multiple entries at once:

1. Use the checkbox at the top of the list to select all visible entries.
2. Click Approve All or Reject All.
3. For bulk rejection, enter a reason that applies to all selected entries.

Tip: Review entries regularly to avoid a backlog. Team members cannot edit submitted entries until they are approved or rejected.

Who can approve

• Managers can approve entries from team members they manage.
• Admins can approve entries from any team member in the organization.

Admins: You can configure approval workflows in Settings > Time Tracking, including who approves for whom and whether approval is required.